Privacy notice for collecting personal information
This privacy notice tells you what to expect when Develop Training Limited (DTL) collects personal information. It applies to information we collect about:
Visitors to our websites / Google Analytics
When someone visits this website we use a third-party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.
- How visitors entered/exited our website.
- Pages viewed during visits.
- Type of browser versions accessing our site.
- Geographical breakdown on visitors.
Using the in-depth information available from Google Analytics we can increase our knowledge on visitor trends within our website, which will be helpful in the planning of any changes within the site.
Want to opt out of tracking?
You can use the Google Analytics Browser Add-on to opt out of all Google Analytics tracking software.
News Letters and Mailshots
We use a third-party provider, Hubspot, to deliver our newsletters and mailshots. We gather statistics around email opening and clicks using industry standard technologies including clear gifs to help us monitor and improve our newsletter. For more information, please see https://legal.hubspot.com/privacy-policy.
Security and performance
To help maintain the security and performance of the DTL website we track the IP addresses of visitors. This information is not processed or used in any other way.
People who contact us via social media
We use a third-party provider, Hootsuite to manage our social media interactions. If you send us a private or direct message via social media the message will be stored by Hootsuite for three months. It will not be shared with any other organisations.
People who call our offices
When you call the DTL offices we collect Calling Line Identification (CLI) information. We use this information to help improve our efficiency and effectiveness. We track outbound numbers called but do not record or monitor calls made to or from any of our offices.
People who email us
Any email sent to us, including any attachments, may be monitored and used by us for reasons of security and for monitoring compliance with office policy. Email monitoring or blocking software may also be used. Please be aware that you have a responsibility to ensure that any email you send to us is within the bounds of the law.
People who use our LiveChat service
We use a third-party provider Zopim, to supply and support our LiveChat service, which we use to handle customer enquiries in real time. If you use the LiveChat service we will collect your name, email address (optional) and the contents of your LiveChat session. This information will only be processed if the chat converts to an order.
Customers who book DTL Training
We deliver training courses to learners on behalf of their employers. To understand the requirements of the learners we record and store the following data:
- Name and address of the learner to identify the learner and supply certificates and joining instructions.
- Date of birth and NI number are sometimes required for the awarding bodies to issue external certificates.
- Information on disabilities, learning difficulties, ethnicity is required on funded learning as part of the Individual Learner Record as required by the Enterprise & Skills Funding Agency (ESFA) see link below.
Where required we may share this information with third parties (click the links to view their privacy notice):
Learners who attend DTL courses
We collect and store contact details of our learners in the form of email addresses and mobile phone numbers to allow us to contact the learner direct for the following reasons:
- To send Joining Instructions to the learner direct.
- To gather feedback on events and programmes that have been attended by the learners.
- To send text reminders and email reminders of upcoming training.
- To send email reminders for qualifications coming up to their expiry.
- To enable the learner to inform us of any reasonable adjustments they require with the course or training centre.
- To email copies of attendance certificates to the learner direct.
Job applicants, current and former DTL employees
When individuals apply to work at DTL, we will only use the information they supply to us to process their application and to monitor recruitment statistics. Where we want to disclose information to a third party, for example where we want to take up a reference or obtain a 'disclosure' from the Criminal Records Bureau we will not do so without informing them beforehand.
Personal information about unsuccessful candidates may be held for 12 months after the recruitment exercise has been completed, it will then be destroyed or deleted. We retain de-personalised statistical information about applicants to help inform our recruitment activities, but no individuals are identifiable from that data.
Once a person has taken up employment with DTL, we will compile a file relating to their employment. The information contained in this will be kept secure and will only be used for purposes directly relevant to that person’s employment. Once their employment with DTL has ended, we will retain the file in accordance with the requirements of our retention schedule and then delete it.
Complaints or queries
We try to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.
This privacy notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of DTL's collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below.
Access to personal information
We try to be as open as we can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a 'subject access request' under the Data Protection Act 1998. If we do hold information about you, we will:
- give you a description of it;
- tell you why we are holding it;
- tell you who it could be disclosed to; and
- let you have a copy of the information in an intelligible form.
To make a subject access request for any personal information we may hold, you need to put the request in writing addressing it to our Information Governance department, address provided below.
If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone.
If we do hold information about you, you can ask us to correct any mistakes by, once again, contacting the Information Governance department.
Links to other websites
This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.
Information Governance department
Develop Training Limited